Reporting from Institutional Systems Workshop – Report and Virtual Goody Bag

March 8, 2011


Many thanks to everyone who attended the workshop in Glasgow last Friday and contributed to the  lively exchange.  It was great to see so many colleagues travelling from near and far to take part and share their experiences.

The workshop consisted of a mix of presentations and discussions. The following report outlines some of the salient points raised:

Workshop Report

RCUK new output fields

We were lucky enough to receive presentations from several speakers on their own experiences of  reporting

Laura Tyler on Glasgow’s Mini REF
William Nixon on Enlighten at Glasgow
Helen Muir on QMU outputs collection process
Simon Kerridge on Sunderland’s outputs collection, and IRIOS & RMAS projects
A virtual presentation from Darren Hunter of RCUK RCUK slide show with accompanying sound file at

If you have anything to add to the report, please don’t hesitate to get in touch using the comment button below or by email to or
Once again, thanks to everyone who helped to make this a success.


Event – Reporting from Institutional Systems – 28th February 2011

February 8, 2011

Register your interest now for this forthcoming event at the University of Glasgow.  The event will include an overview of ePrints functionality that we have adapted for impact and output reporting using our recent internal miniREF exercise as a testbed.

There is no cost to attendees from HE and FE institutions and affiliated organisations.

Click here to see the draft agenda:


To request a place please email
** Registration for this event is now closed**

Further details will be posted on this blog soon.

Workshop and Demonstration – Date for your Diary

February 7, 2011

We will be running a workshop on 28th February looking at latest developments in output and impact reporting and demonstrating code that will be freely available under ePrints as a result of the Enquire project at the University of Glasgow.

The event will run approx 10.30-3.30pm at the University of Glasgow.    There will be no cost to attendees and a lunch will be included.

An agenda will be posted here soon.

In the meantime if you want to reserve a space please email and we will send you further information.

Software for Research Excellence Exercise

December 22, 2010

During the Enquire project we have successfully developed a Research Excellence Framework version of the ePrints RAE add-on (developed as part of the JISC funded IRRA Project)

We have been liaising with ePrints staff at Southampton and plan to upgrade the RAE add-on to ensure it is fully compatible with EPrints 3.x as it was developed in version 2.   We have also identified further developments which would be of benefit to the wider community.  For example we have identified some reporting enhancements which would be useful as a result of its extensive recent use for our internal Mini REF exercise. The software would be made freely available to all and we will publicise widely via our blog and networks.

Several HEI’s are very interested in working with this software and we have already provided some with advice and/or our locally modified code.

We plan to hold a workshop on the work of Enrich and Enquire in February and this will be advertised soon on this blog.

In addition William Nixon will be giving a presentation on this work at the RSP Winter School and doing a couple of breakout sessions on this the UK Serials Group Conference in April 2011.

Enquire Final Report

November 30, 2010

Here is the final report from this project.  Any questions or comments please use the comments button below or email

Enquire Final Report Enquire_final report_Nov 10

It seems that Research Council’s are working together towards standardising systems for output reporting which is very encouraging.  I expect it will take a while but will remain optimistic that we might get closer to one standard system in the longer term.

We will continue to update this blog as we further develop our processes.

Coming soon:

Comments on the ePrints Baazar event:

Comments on our recently completed internal mini-REF exercise.

Demonstration of our new Impact and Output screens – will be advertised soon for early 2011.

Enquire Project – Final Report

October 4, 2010

Hi All,

Just been out of the office for a week and realised that some people might confuse our final workshop report with the final project report.

The workshop report is a less formal summary of discussions at our workshops.  The final project report has not been published yet.  It will be the formal final project report. 

The project was granted an extension till 8th October.  The Board is meeting tomorrow and I plan to submit the final report to JISC by 8th October.  Subject to their approval I will then post on this blog and advertise widely.



Ideas for successful workshops and presentations

August 30, 2010

I have been updating our draft final report for the project and wanted to share a few thoughts from this.

Comments we have received regarding our workshops include:

‘Exceptionally well run.  Great Idea’

‘Exteremely useful.  Good group size and interaction’

‘Well presented, good pace’

‘Excellent use of time – thank you very much’

‘Really enjoyable and different’

‘Really good mixture of interactive/discussion/group work’

‘Very interesting day.  Useful networking and discussion’

‘Good open discussion’

‘Discussions very interesting – exercises good for stimulating these’

The ‘warts and all’ case study presentations and workshops have been very successful.  Seems to me that these are very popular and people like to come and hear real stories including business benefits of the piece of work, what we would not do again given choice, obtstacles overcome, and obstacles still to be tackled.    We have been asked for ‘More of the same’.

Perception of some presentations and events I have attended has been ‘isn’t our system/process/widget wonderful’ .  I know that in some cases these presentations have been based on models, pilots, or ideas that are not actually being extensively used but presented as if they are!

Although some scene setting and speculating might be useful I  always think too much focussing on ‘what if’  can be counter productive.

Our solutions are not generally based on being able to provide the best, most high tech solution,  but on providing a fit for purpose functionality with limited resources.  We hope that presenting frankly will help highlight the limited resource applied to Systems and Processes to support Research and facilitate constructive feedback that can be used within the constraints that Higher Education Institutes have.   I think it would be a good idea to encourage this at conferences and workshops and might suggest we do a workshop like this at the next ARMA conference. 

Personally I don’t remember any ‘Death by Powerpoint’ event that I have attended being fun or a good way to gain knowledge.   Interactivity is key.  We like to mix presentations with discussions and activities.

I initially thought I move through material too fast but that seems to be generally a good format – it stops people getting bored. 

We are quite enthusiastic and I think this goes a long way to brightening up a presentation.

People like good time keeping – we avoid someone rambling on for 20 mins more than allocated, or holding everyone back at the end of an event.

As I am not a great presenter I’ve also found being less formal very useful.  By being prepared but avoiding a rigid  script the events are more lively and participants say that they feel more able to ask questions and make comments.

Finally a confession – I never really appreciated networking till quite recently – but now I see the light! Some of the events have been excellent opportunities to discuss common issues and make contacts for the future.