Reporting from Institutional Systems Workshop – Report and Virtual Goody Bag

March 8, 2011


Many thanks to everyone who attended the workshop in Glasgow last Friday and contributed to the  lively exchange.  It was great to see so many colleagues travelling from near and far to take part and share their experiences.

The workshop consisted of a mix of presentations and discussions. The following report outlines some of the salient points raised:

Workshop Report

RCUK new output fields

We were lucky enough to receive presentations from several speakers on their own experiences of  reporting

Laura Tyler on Glasgow’s Mini REF
William Nixon on Enlighten at Glasgow
Helen Muir on QMU outputs collection process
Simon Kerridge on Sunderland’s outputs collection, and IRIOS & RMAS projects
A virtual presentation from Darren Hunter of RCUK RCUK slide show with accompanying sound file at

If you have anything to add to the report, please don’t hesitate to get in touch using the comment button below or by email to or
Once again, thanks to everyone who helped to make this a success.


Event – Reporting from Institutional Systems – 28th February 2011

February 8, 2011

Register your interest now for this forthcoming event at the University of Glasgow.  The event will include an overview of ePrints functionality that we have adapted for impact and output reporting using our recent internal miniREF exercise as a testbed.

There is no cost to attendees from HE and FE institutions and affiliated organisations.

Click here to see the draft agenda:


To request a place please email
** Registration for this event is now closed**

Further details will be posted on this blog soon.

Enquire Final Report

November 30, 2010

Here is the final report from this project.  Any questions or comments please use the comments button below or email

Enquire Final Report Enquire_final report_Nov 10

It seems that Research Council’s are working together towards standardising systems for output reporting which is very encouraging.  I expect it will take a while but will remain optimistic that we might get closer to one standard system in the longer term.

We will continue to update this blog as we further develop our processes.

Coming soon:

Comments on the ePrints Baazar event:

Comments on our recently completed internal mini-REF exercise.

Demonstration of our new Impact and Output screens – will be advertised soon for early 2011.

Higher Education, Business, and Community Interaction Survey (HEBCIS)

July 2, 2010

Some attendees at our recent workshops had not heard of the HEBCIS survey so here is an explanation. 

The HEBCIS  data is collected annually from all UK HEI’s.  It is used for some benchmarking reports.    Some of the metrics are more robust than others so personally I’d advise caution when reading any reports based on these numbers.

I have been the main contact for the survey at the University of Glasgow for a number of years and still take the lead on a number of aspects of this survey.

Of particular interest to the output/impact agenda is Part B table 5 which looks at cultural engagement such as public lectures, performances, exhibitions, and museum education and tries to capture number of attendees and academic (but not administrative) time spent on delivering these.

We are enhancing our internal systems to try to improve the completeness of some of this data.

The survey can be viewed at:

Although the data collection has recently been bundled with the HESA financial return this currently means that the survey is still much the same as previous years and is just subject to the same deadlines as HESA.  We are not aware of any indications that survey will change significantly in the near future but will keep an eye out for developments.  For example the survey is currently used as the basis of some funding for English HEI’s (but not other countries in the UK) but there have been lots of discussions about the funding formula.  Any of my colleagues based in England care to comment on latest views on this?

‘Learning How to Play Nicely’

May 18, 2010

I attended a JISC/ARMA Repositories and CRIS event ‘Learning How to Play Nicely’ held at the Rose Bowl, Leeds Met University.

The event focussed on how Research Systems and Repositories overlap and how the teams that support these systems and processes work together to support research.

See the following links for more information and presentations:

CERIF Data Exchange Test

April 22, 2010

Yesterday I attended a workshop for the CRISPool project that the University of Glasgow are partners in.  St.Andrews are leading the project and Edinburgh University are our other partner in this venture.

This project, that is part-funded by JISC, involves a pilot collating research information from the three universities to facilitate data sharing over the web. The pilot is based on the Scottish Universities Physics Alliance (SUPA).

I’m mapping the CERIF entities to our list of RCUK/REF/HEBCIS/University of Glasgow entities. 

Through the CRISPool project we will feed back suggestions to euroCRIS with a view to enhancing the entities as required by HEI’s.

The meeting included an update from the Readiness for REF project at King’s College London (KCL).  I envisage a template for the SUPA data similar to the templates that KCL have produced for RAE and CERIF.

CRISPool website now launched at

High Level Impact and Output Specification

April 20, 2010

I’ve spent most of today updating our mapping of RCUK types to REF, HEBCIS and University of Glasgow databases.  

Looks like RCUK and REF impacts specification is more or less the same so hopefully the terminiology can be standardise or at least clearly mapped – at present HEI’S would need to fill in different fields for the same purpose – one standard set of fields would be good.  I’ve asked RCUK for a view on this.

The RCUK specification also requests funding scheme and there may be some questions specific to certain funding schemes so we will look at adding that data to the information we take from our Research award records and attach to research outputs in the repository.

Will update soon with more thoughts on potential issues (and hopefully solutions!)