Reporting from Institutional Systems Workshop – Report and Virtual Goody Bag

March 8, 2011


Many thanks to everyone who attended the workshop in Glasgow last Friday and contributed to the  lively exchange.  It was great to see so many colleagues travelling from near and far to take part and share their experiences.

The workshop consisted of a mix of presentations and discussions. The following report outlines some of the salient points raised:

Workshop Report

RCUK new output fields

We were lucky enough to receive presentations from several speakers on their own experiences of  reporting

Laura Tyler on Glasgow’s Mini REF
William Nixon on Enlighten at Glasgow
Helen Muir on QMU outputs collection process
Simon Kerridge on Sunderland’s outputs collection, and IRIOS & RMAS projects
A virtual presentation from Darren Hunter of RCUK RCUK slide show with accompanying sound file at

If you have anything to add to the report, please don’t hesitate to get in touch using the comment button below or by email to or
Once again, thanks to everyone who helped to make this a success.


Event – Reporting from Institutional Systems – 28th February 2011

February 8, 2011

Register your interest now for this forthcoming event at the University of Glasgow.  The event will include an overview of ePrints functionality that we have adapted for impact and output reporting using our recent internal miniREF exercise as a testbed.

There is no cost to attendees from HE and FE institutions and affiliated organisations.

Click here to see the draft agenda:


To request a place please email
** Registration for this event is now closed**

Further details will be posted on this blog soon.

Final workshop report

October 1, 2010

The final workshop report can be read here: Research_Outcomes_Workshop_Report

The posters summarising the group activities at both workshops have also been added to the original workshop post to illustrate the discussion at both sessions.

Ideas for successful workshops and presentations

August 30, 2010

I have been updating our draft final report for the project and wanted to share a few thoughts from this.

Comments we have received regarding our workshops include:

‘Exceptionally well run.  Great Idea’

‘Exteremely useful.  Good group size and interaction’

‘Well presented, good pace’

‘Excellent use of time – thank you very much’

‘Really enjoyable and different’

‘Really good mixture of interactive/discussion/group work’

‘Very interesting day.  Useful networking and discussion’

‘Good open discussion’

‘Discussions very interesting – exercises good for stimulating these’

The ‘warts and all’ case study presentations and workshops have been very successful.  Seems to me that these are very popular and people like to come and hear real stories including business benefits of the piece of work, what we would not do again given choice, obtstacles overcome, and obstacles still to be tackled.    We have been asked for ‘More of the same’.

Perception of some presentations and events I have attended has been ‘isn’t our system/process/widget wonderful’ .  I know that in some cases these presentations have been based on models, pilots, or ideas that are not actually being extensively used but presented as if they are!

Although some scene setting and speculating might be useful I  always think too much focussing on ‘what if’  can be counter productive.

Our solutions are not generally based on being able to provide the best, most high tech solution,  but on providing a fit for purpose functionality with limited resources.  We hope that presenting frankly will help highlight the limited resource applied to Systems and Processes to support Research and facilitate constructive feedback that can be used within the constraints that Higher Education Institutes have.   I think it would be a good idea to encourage this at conferences and workshops and might suggest we do a workshop like this at the next ARMA conference. 

Personally I don’t remember any ‘Death by Powerpoint’ event that I have attended being fun or a good way to gain knowledge.   Interactivity is key.  We like to mix presentations with discussions and activities.

I initially thought I move through material too fast but that seems to be generally a good format – it stops people getting bored. 

We are quite enthusiastic and I think this goes a long way to brightening up a presentation.

People like good time keeping – we avoid someone rambling on for 20 mins more than allocated, or holding everyone back at the end of an event.

As I am not a great presenter I’ve also found being less formal very useful.  By being prepared but avoiding a rigid  script the events are more lively and participants say that they feel more able to ask questions and make comments.

Finally a confession – I never really appreciated networking till quite recently – but now I see the light! Some of the events have been excellent opportunities to discuss common issues and make contacts for the future.

Research Outcomes Workshop Report

August 5, 2010

 The initial outline for the workshop report is now available to view here: Research_Outcomes_Workshop_Report.

We warmly welcome feedback and comments for inclusion in the final draft and invite contribution before 20th August.

If you have any comments, get in touch at

Research Outcomes Update

July 30, 2010

I’m off on holiday for the first two weeks in August but work is on-going. 

Coming soon on the blog:

Report from the workshops

More detail about how we linked awards from our Research System, to outputs in our Repository.

Update on the tests we are currently doing on capturing additional impact and output information on the repository.

What can and should we capture information about?

July 22, 2010

At our recent workshops we did a quick poll based on some of the entities that RCUK suggested they might want to gather data for.

These entities may change now that the RCUK Outcomes Project is not planning to build a new system but use several existing systems however we expect that they will want to capture information about a large % of these.

DISCLAIMER: This was a quick unscientific poll deliberately copied from an informal exercise carried out at one of the RCUK Outcomes Focus Groups – we did not choose the questions ourselves.   Please treat the information with caution but we do think it does give some useful indications.   We’d like to run another poll in future with different questions to try and get more useful results.

From a Research Organisation perspective the following were generally voted easy to capture and worthwhile to capture:


The following were voted as worthwhile capturing though there may be difficulties:


The following were seen as difficult to capture and of limited value to capture:


A summary of the poll can be found at: